Purchasing
The EBSC Purchasing Team is here to assist you with all of your procurement needs!
Our knowledgeable team of procurement professionals processes over 10,000 orders, totaling over 25 million dollars, every fiscal year. Our team has many years of experience purchasing for the Grainger College of Engineering, and we will work closely with you throughout every step of the process to ensure that all your purchasing needs are handled efficiently and effectively.
Our team supports 14 units within The Grainger College of Engineering. Visit the directory page to find your department's purchasing specialist.
Our services include, but are not limited to, the following:
Professional Guidance
We’re happy to advise on purchasing policy and procedure and provide guidance and assistance throughout complex purchasing processes such as Sole Source orders and competitive solicitations such as RFPs and IFBs.
Back-End Order Assistance
We help resolve shipping issues, arrange returns and replacements, assist with customs clearance, establish transit insurance for high-value shipments, and much more.
Accounting
We ensure that every penny spent is properly coded for accounting and inventory purposes, monitor orders for allowability by funding source, reconcile PO invoices, and liquidate leftover encumbrances back to your CFOPs.
Vendor Management
We work with your selected vendors to get them added to our Purchase Order (PO) system, establish tax-exempt accounts, negotiate payment terms, etc.
Payment
Whether paying vendors directly or working with University Payables, we ensure that all our vendors get paid and assist with processing deposit payments and wire transfers, investigating invoicing issues, and monitoring payment status to ensure resolution.
Compliance
We review each purchase request, determine the best method of procurement based on best practices, and ensure that all purchases are handled in accordance with university policy and state procurement law.
Timely & Accurate Processing
The vast majority of orders that we receive are processed on the same day. If an order is not able to be immediately processed, we will reach out and work with you and/or the vendor to get any needed information or documentation so that we can process the order as quickly as possible.
Training
Some of our training resources are available to you in the “How to Purchase” section. Please also feel free to contact the EBSC purchasing staff assigned to your department as we are happy to provide additional one-on-one or departmental training if desired.