P-Card and T-Card Quick Reference
Purchasing Card (P-Card) and Travel Card (T-Card) Quick Reference
Notes
| No. from Above | Additional Information |
|---|---|
| 1 | See Section 8.1.1 – Payments and Reimbursements: Business Meals, Refreshments, and Alcohol for greater detail. |
| 2 | See Section 8.1.1 – Payments and Reimbursements: Business Meals, Refreshments, and Alcohol for greater detail. |
| 3 | Only drop-off of food is allowed. Any catering requiring setup or other services must use a Purchase Order unless a contracted caterer is used. |
| 4 | Only when renting a vehicle in a foreign country. |
| 5 | Use a P-Card only if conference fees do not include lodging and/or meals. The T-Card may be used for conference fees, with or without lodging and meals included. |
| 6 | See Beverage and Food Equipment and Supplies for Public Reception Areas in Section 8.1.3 – Payments and Reimbursements: Determine the Allowability of Specific Expenditures for greater detail. |
| 7 | See the unit Business Office for assistance as Special IRS rules apply. |
| 8 | See Section 15.1.4 – Travel: Determine Allowability of Travel Expenses. |
| 9 | Only the actual toll, not pre-paid tolls (i.e. I-PASS). |
| 10 | International travel insurance must be purchased through a university safety abroad office. |
| 11 | Travel packages may be purchased for University guests only. |
| 12 | P-Card may be used only if T-Card is declined due to merchant code assignment. |
| 13 | Graduate Level Tuition is prohibited on both T-Card and P-Card. Contact University Payroll & Benefits using the UPB Service Portal for questions. |
| 14 | Rentals must be paid for by the employee picking up and driving the vehicle. See Business & Finance Travel/Car Rental. |
Applicable Business and Finance Policies and Resources
| Section 8 – Payments and Reimbursements |
| Section 15 - Travel |
| Section 7.6 - The University P-Card |
| Payments to Foreign Nationals |
| Business Travel – Foreign Travel – Travel Assistance |
| Section 18.6 – Taxes/Sales & Use Tax. *Reminder: the University is sales tax exempt in IL and 26 states |
| Business Travel - Car Rental |