T-Card Resources for Compliance
T-Card Resources for Compliance
Units have the primary responsibility to monitor how their staff use their Travel Cards (TCards). Monitoring TCard use includes ensuring compliance with all state and federal laws, University of Illinois System policies, and good business practices. The University Payables (UPAY) Card Services and internal and/or external auditors will conduct periodic reviews of unit TCard use.
Cardholders can lose their TCard privileges if they:
- Use the TCard for prohibited purchases
- Fail to provide scanned documentation of purchases
- Provide unacceptable documentation
- Fail to process TCard charges in Chrome River
- Allow the TCard to be used by individuals other than the cardholder
- Make successive purchases to circumvent the TCard single transaction limit, commonly called ‘stringing’
Cardholders who misuse or fraudulently use the TCard are subject to investigation, disciplinary action, termination of employment, and may also be subject to criminal prosecution. The system can deduct any personal or non-system related TCard charges from the Cardholder's wages.
P-Card or T-Card Exception Requests
In the event that you will need to complete an exception request for a P-Card or T-Card purchase, please reach out to Maile Tatman (mreynol@illinois.edu). We will need some basic information provided for the exception:
- Business purpose/reason for the exception
- Dollar amount of the purchase or the estimated dollar amount
- Any terms and conditions or agreement that will need to be reviewed or signed.
- A completed electronic services/software purchased by P-Card form for any electronic service or software.
- A full picture of the flight information or lodging information with the pricing breakdown for travel requests.
- The certificate of insurance, banquet event order, and contract if needed for out-of-town receptions.