Financial Support/Sponsorship Payments
Financial Support/Sponsorship Payments
Financial support and sponsorship payments may be made to a non-university entity (“Recipient”) to support initiatives that promote or advance one or more of the University of Illinois System’s missions.
- To make a financial support or sponsorship payment to a Recipient, the Recipient must have a Banner Vendor ID.
- Financial support or sponsorship payments to Registered Student Organizations (RSO) that comply with this policy are allowed.
Financial support or sponsorship payments may only be funded from institutional funds (such as ICR), gift or endowment income funds (as long as the financial support payment is in compliance with the donor intent restrictions assigned to the fund), or self-supporting funds (when directly related to generation of the fund’s revenue).
State funds cannot be used for financial support or sponsorship payments.
Funds will be paid via a check sent through U.S. Mail or direct deposit, based on how the Recipient elected to receive payment when completing the vendor setup process.
Financial Support/Sponsorship Payments: $5,000 or less
Please follow these steps to ensure prompt processing.
- obtain written assurances (e-mail is an acceptable form of a written assurance) from the Recipient that it will not use the funds to:
• carry on propaganda or otherwise attempt to influence legislation;
• influence the outcome of any public election;
• carry on, directly or indirectly, any voter registration drive; or,
• conduct illegal activity. - Complete the Financial Support/Sponsorship Payment Form
• Recipient Information
• Requesting Unit Information
• CFOP that will be utilized
• Describe the initiative or activity, what is the department sponsoring? A particular activity or just a general sponsorship level
• List how the goals or activity of the sponsor aligns with the department's mission - Obtain the Unit Head Signature on the Financial Support/Sponsorship Payment Form
- Enter the payment request in the purchasing portal, and be sure to upload:
• Written assurances from the recipient
• Completed Financial Support/Sponsorship Payment Form, signed by the Unit Head - The EBSC purchasing team will submit the payment request per University guidelines.
Financial Support/Sponsorship Payments: Over $5,000
Please follow these steps to ensure prompt processing.
- Complete the Financial Support/Sponsorship Payment Form
• Recipient Information
• Requesting Unit Information
• CFOP that will be utilized
• Describe the initiative or activity, what is the department sponsoring? A particular activity or just a general sponsorship level
• List how the goals or activity of the sponsor aligns with the department's mission - Obtain the Unit Head Signature on the Financial Support/Sponsorship Payment Form
- Enter the payment request in the purchasing portal, and be sure to upload:
• Completed Financial Support/Sponsorship Payment Form, signed by the Unit Head - The EBSC purchasing team will submit the payment request following University guidelines.